Privacy Policy

1. Information We Collect

When you register for PepMed 2026 or use our website, we may collect the following information:

• Name, email address, and professional title
• Organization and role
• Payment information (processed securely by our payment provider)
• Dietary requirements or accessibility needs
• Website usage data through analytics tools

2. How We Use Your Information

We use your personal information to:

• Process your event registration and payment
• Communicate event details, updates, and logistics
• Issue certificates of attendance
• Improve our website and event experience
• Send relevant communications about AAPM activities (with your consent)

3. Information Sharing

We do not sell your personal information. We may share your information with:

• Payment processors to complete transactions
• Accreditation partners for certificate issuance
• Event venue and service providers as necessary for event operations
• Law enforcement when required by law

Sponsor and exhibitor access to attendee information is limited to aggregate, anonymized data unless you explicitly opt in.

4. Data Security

We implement industry-standard security measures to protect your personal information, including encryption of data in transit and at rest. Payment information is handled exclusively by PCI-compliant third-party processors and is never stored on our servers.

5. Cookies and Analytics

Our website uses cookies and analytics tools (such as Google Analytics) to understand how visitors interact with our site. You can control cookie preferences through your browser settings. We use this data in aggregate to improve user experience.

6. Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your personal information
• Opt out of marketing communications at any time
• Withdraw consent for data processing

To exercise any of these rights, contact us at conference@pepmed.org.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, and resolve disputes. Registration data is retained for up to 3 years following the event for record-keeping purposes.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated revision date. Continued use of the website after changes constitutes acceptance of the revised policy.

9. Contact

For privacy-related inquiries, please contact us at conference@pepmed.org.